Accessing or managing more than one account in Outlook 2007 or 2010 is not an easy task, especially because each account has a separate database file on the hard drive. This happens due to the fact that the account creation wizard from Outlook 2007 automatically creates a database file for each one.
In order to save some screen space and to organize inboxes in Outlook 2007 or 2010 you have to first merge all the inboxes into one global inbox and obviously a single outlook database file on your hard drive. Moreover, by merging multiple accounts in Outlook you can manage the e-mails which come in your inbox a lot more easily.
How to merge Outlook inbox/accounts into a single one.
If you’ve created the e-mail accounts using the automatic creation wizard from Outlook 2007 or 2010 you can use this guide to merge Outlook inbox / accounts. The accounts created manually or with a different Outlook version, can still be merged into a single inbox.
Here are the steps that you must follow to merge the inbox/accounts in Outlook 2007 or 2010:
Step 1: In Microsoft 2010 go to the File menu and select Account Settings from the drop down menu. Then click on the Settings button to open the Account Settings window, which will display the accounts you currently have setup for your profile.
Step 2: Click on the E-mail tab and then select the inbox/account in Outlook that you want to merge. You will see the Change Folder button and the location of the account database at the bottom of the Account Settings Window.
Step 3: Click on the Change Folder button and then first select Outlook followed by Inbox. For those of you who would like to merge multiple Outlook inboxes / accounts into a single one, you must click on the New Folder button to create a new location where all the mails will be received. Obviously, you can have a separate folder for each account / inbox that you used to have. Click on OK once you are done with your change.
Step 4: You should now see the inbox/account selection list. In order to merge multiple Outlook accounts / inboxes into a single one you have to select another account, click on the change folder and then make it point to the same Outlook inbox that you’ve previously created. When you’re finished with all the accounts, click on Close to save the changes for the Account Settings.
That’s pretty much it. You have now merged multiple Outlook accounts / inbox into one using the Account Settings option menu.